Chromebooks Agreement

  • Receiving Your Chromebook:

    Chromebooks will be distributed each fall. Click here for the agreement.

    Training:

    Students will be trained on how to use the Chromebook by their teachers. Training documents and videos will be available online for students to refer to when needed.

    Return:

    Students’ Chromebook and charger will be collected at the end of each school year for maintenance over summer vacation. Students will retain their original Chromebook and charger each year while enrolled at Diman Regional.

    Any student who transfers out of Diman Regional will be required to return their Chromebook and charger. If a Chromebook and charger are not returned, the parent/ guardian will be held responsible for payment in full. If payment is not received the parent/guardian will be turned over to a collection agency.

    Taking Care of Your Chromebook:

    Students are responsible for the general care of the Chromebook which they have been issued by the school. Chromebooks that are broken or fail to work properly must be taken to the IT Department or Helpdesk. If a loaner Chromebook is needed, one will be issued to the student until their Chromebook can be repaired or replaced.

    General Precautions:

    • No food or drink is allowed next to your Chromebook while it is in use.
    • Cords, cables, and removable storage devices must be inserted carefully into the Chromebook.
    • Students should never carry their Chromebook while the screen is open unless directed to do so by a teacher.
    • Chromebooks should be shut down when not in use to conserve battery life.
    • Chromebooks should never be shoved into a locker or wedged into a book bag as this may break the screen.
    • Do not expose your Chromebook to extreme temperature or direct sunlight for extended periods of time. Extreme heat or cold may cause damage to the laptop.
    • Always bring your Chromebook to room temperature prior to turning it on.
    • Chromebooks should never be left in a vehicle or unattended.

    Carrying the Chromebook:

    The protective shell of the Chromebook will only provide basic protection from everyday use. It is not designed to prevent damage from drops or abusive handling. Carrying the Chromebook in a padded backpack or padded book bag is acceptable provided the backpack or book bag is handled with care. For example, you shouldn’t toss the bag or drop the bag if your Chromebook is inside. 

    Screen Care:

    The Chromebook screen can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.

    • Do not lean on top of the Chromebook.
    • Do not place anything near the Chromebook that could put pressure on the screen.
    • Do not place anything in the carrying case that will press against the cover.
    • Do not poke the screen.
    • Do not place anything on the keyboard before closing the lid (e.g. pens, pencils, notebooks).
    • Clean the screen with a soft, dry anti-static, or micro-fiber cloth. Do not use window cleaner or any type of liquid or water on the Chromebook. You can also purchase individually packaged pre-moistened eyeglass lens cleaning tissues to clean the screen. These are very convenient and relatively inexpensive.

    Using Your Chromebook

    At School:

    The Chromebook is intended for use at school during academic week every day, and possibly for some vocational classes. In addition to teacher expectations for Chromebook use, school messages, announcements, calendars, academic handbooks, student handbooks and schedules will be accessed using the Chromebook. Students must be responsible for bringing their Chromebook to academic classes, unless specifically advised not to do so by their teacher.

    At Home:

    All students are required to take their Chromebook home each night throughout the school year for charging. Chromebooks must be brought to school each day in a fully charged condition. Students need to charge their Chromebooks each evening. If students leave their Chromebook at home, they must immediately phone parents to bring the Chromebook to school. Repeat violations of this policy will result in referral to administration and possible disciplinary action including loss of privileges.

    It is recommended that students not carry the AC Adapter power cord (charger) to school. If fully charged at home, the battery will last throughout the day.

    Sound:

    Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.

    Printing: 

    At Home: The Chromebook will not support a physical printer connection. Instead, users may print to their home printers using the Google Cloud Print service. A wireless home network is required for this. http://google.com/cloudprint

    Managing Your Files and Saving Your Work:

    Students may save documents to their Google Drive or they may save to an external memory device such as a SD card or USB flash drive. Saving to Google Drive will make the file accessible from any computer with internet access. Students using Google Drive to work on their documents will not need to save their work, as Drive will save each keystroke as the work is being completed. It will be the responsibility of the student to maintain the integrity of their files and keep proper backups. Students will be trained on proper file management procedures.

    Personalizing the Chromebook:

    Chromebooks must remain free of any decorative writing, drawing, stickers, paint, tape, or labels that are not the property of Diman Regional. Spot checks for compliance will be done by administration, teachers or Diman Technicians at any time.

    Software on Chromebooks:

    Originally Installed Software:

    Chromebook software is delivered via the Chrome Web Store. These are web-based applications that do not require installation space on a hard drive. Some applications, such as Google Drive, are available for offline use. The software originally installed on the Chromebook must remain on the Chromebook in usable condition and easily accessible at all times.

    All Chromebooks are supplied with the latest build of Google Chrome Operating System (OS) and many other applications useful in an educational environment. The Chrome OS will automatically install updates when the computer is shut down and restarted.

    From time to time the school may add software applications for use in a particular course. This process will be automatic with virtually no impact on students.

    Applications that are no longer needed will automatically be removed by the school as well.

    Virus Protection:

    Virus protection is unnecessary on the Chromebook due to the unique nature of its design.

    Additional Software:

    Students are unable to install additional software on their Chromebook other than what has been approved by Diman Regional.

    Inspection:

    Students may be selected at random to provide their Chromebook for inspection. The purpose for inspection will be to check for proper care and maintenance as well as inappropriate material being carried into the school.

    Procedure for Restoring the Chrome OS:

    If technical difficulties occur, technical support staff will use the “5-minute” rule. If the problem cannot be fixed in 5 minutes, the Chromebook will be restored to factory defaults.  Restoring the Chrome OS will restore the device to the state in which the  user originally received it. Do not attempt to restore the Chromebook to factory defaults yourself, bring the device to the school’s IT department or library helpdesk if you have a problem with your Chromebook. All student created files stored on an external SD card, USB flash drive, or Google Drive will be intact after the operating system is restored.

    All files saved on the Chromebook that have been synced to Google Drive will be intact. However, all other data (music, photos, documents) stored on internal memory that has NOT been synched will not be restored unless the student requests that an attempt be made to salvage it.

    Protecting & Storing Your Chromebook:

    Chromebook Identification:

    Chromebooks will be labeled in the manner specified by the school. Chromebooks can be identified in the following ways:

    • Record of serial number.
    • Individual’s Google Account username

    Under no circumstances are students to modify, remove, or destroy identification labels.

    Storing Your Chromebook:

    When students are not monitoring their Chromebook, they should be stored in their lockers. Nothing should be placed on top of the Chromebook when stored in the locker. Students need to take their Chromebook home with them every night. The Chromebook is not to be stored in their lockers or anywhere else at school outside of school hours. The Chromebook should be charged fully each night at the student’s home. Chromebooks should never be stored in a vehicle.

    Storing Chromebooks at Extra-Curricular Events:

    Students are responsible for securely storing their Chromebook during extra-curricular events.

    Chromebooks Left in Unsupervised / Unsecured Areas:

    Under no circumstance should a Chromebook be stored in unsupervised areas. Unsupervised areas include the school grounds and campus, the cafeteria, unlocked classrooms, library, locker rooms, dressing rooms, hallways, bathrooms, extra-curricular bus, in a car, or any other entity that is not securely locked or in which there is not supervision.

    Unsupervised Chromebooks will be confiscated by staff and taken to the Assistant Principal’s office. Disciplinary action will be taken for leaving a Chromebook in an unsupervised location.

    Repairing or Replacing Your Chromebook:

    Chromebooks Undergoing Repair:

    • Loaner Chromebooks may be issued to students when they leave their Chromebook for repair in the IT Department.
    • If repair is needed due to malicious damage, the school may refuse to provide a loaner Chromebook.
    • Repaired Chromebooks will end up with the original factory image as first received. It is important that students keep their school data synced to cloud drives so documents and class projects will not be lost. Personal information that cannot be replaced should be kept at home on an external storage device.
    • Students and parents will be charged for Chromebook damage that is a result of misuse or abusive handling. Parents will be billed for parts for repair.

    Lost or Intentionally Damaged Device and Accessories:

    A Chromebook or any of its accessories that are lost (whereabouts unknown) or intentionally damaged is the responsibility of the student and parent involved in the loss of property. The user will not be given another device or accessory to use until the replacement cost of the lost/damaged device or accessory is paid to the school.

    • Replacement of the Chromebook at FULL COST
    • AC Adapter & power cord at FULL COST

    Chromebook Technical Support:

    The Library Help Desk will be the first point of contact for repair of the Chromebooks. If the Help Desk is closed please go to the I.T. Dept. Services provided by the Help Desk include:

    • Password Identification
    • User account support
    • Coordination of warranty repair
    • Distribution of loaner Chromebooks
    • Hardware maintenance and repair
    • Operating System or software configuration support
    • Restoring Chromebook to factory default
    • System software updates

    Diman Regional will allow a buy-out option at the conclusion of a student's senior year. Students will be allowed to keep their Chromebook after graduation if they pay a $100.00 fee to the Greater Fall River Vocational School District. Students will be allowed to use a four year payment play allowing for a payment of $25.00 per year.

    Diman Regional Technology:

    General Guidelines:

    • Students will have access to forms of media and communication which is in support of education and research and in support of educational goals and objectives at Diman Regional. Access to media and communication beyond these specific uses will not be supported or allowed.
    • Students are responsible for their ethical and educational use of the technology resources of Diman Regional.
    • Access to Diman Regional's resources is a privilege and not a right. Each employee, student, and/or parent will be required to follow the rules of the Diman Regional Technology Acceptable Use Policy. Violations of these rules will result in the loss of privileges as well as other disciplinary action as defined by the district’s Acceptable Use Policy, Parent/Student Handbook, or other policies.
    • Recognizing that it is impossible to define every instance of acceptable and unacceptable use, it will be at the discretion of the school administration to use judgment as to what is acceptable in any undefined instances that may arise.
    • Transmission of any material that is in violation of any federal or state law is prohibited. This includes, but is not limited to the following: confidential information, copyrighted material, threatening or obscene material, and computer viruses.
    • Any attempt to alter data, the configuration of a computer, or the files of another user, without the consent of the individual, school administrator, or technology administrator, will be considered an act of vandalism and subject to disciplinary action in accordance with school discipline policy.
    • All users of the district’s technology resources and/or school network must sign the District Acceptable Use Policy and abide by the rules defined in the District’s Acceptable Use Policy. This is in addition to the rules and policies that this document contains.

    Privacy and Safety:

    • Internet access on the Chromebook will be filtered using a school based web filter.
    • Do not open, use, or change computer files that do not belong to you.
    • Do not reveal your full name, phone number, home address, social security number, credit card numbers, passwords, or passwords of other people.
    • Remember that network storage is not guaranteed to be private or confidential. District Administration reserves the right to inspect your files at any time and will take the necessary steps if files are in violation of the district’s Acceptable Use Policy.
    • If you inadvertently access a website that contains obscene, pornographic, or otherwise offensive material, notify a teacher or the administrator immediately so that such sites can be blocked from further access. This is not merely a request. It is a responsibility.

    Legal Propriety:

    • All students and staff must comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask the network administrator if you are in compliance with the law.
    • Plagiarism is a violation of Diman’s discipline code. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.

    Email:

    • Students in need of email for academic reasons will only be allowed email access through an address assigned by the district. This email access will be through a Google Gmail system managed by Diman Regional. The interface is heavily monitored by Diman Regional network administrators and is subject to filtering of inappropriate content.
    • Always use appropriate language.
    • Do not transmit language/material that is profane, obscene, abusive, or offensive to others.
    • Do not send mass e-mails, chain letters, or spam.
    • No private chatting during class without permission is allowed.
    • Email is subject to inspection at any time by school administration.
    • Email is archived.

    Consequences:

    • The student or staff member whose name and system account and/or computer hardware is issued will be responsible at all times for its appropriate use. Non- compliance with the policies of the Chromebook Agreement or Diman Regional's Acceptable Use Policy will result in disciplinary action as outlined by the discipline code and/or other school policies for the user unless there is proof that another is responsible.
    • Electronic mail, network usage, and all stored files shall not be considered confidential and may be monitored at any time by the network administrator or other school administrators to ensure appropriate use. Diman Regional cooperates fully with local, state, or federal officials in any investigation concerning or relating to violations of computer crime laws.