Scenario

1. The end of the first semester has arrived and the ELL student has not completed all of the course expectations so that the instructor can assign a grade.
   
   Recommendation:  Teachers should refer to the ILEP Plan for each ELL student.  Some students will not receive accommodations in every content area.  Written documentation justifying failing grades at each grading period, including student work samples, must be presented to the ELL committee for review and maintained in the student’s ELL portfolio.  The teacher must have verbal discussion with parents in a conference or by phone and appropriate documentation must be on file. When the student has not successfully completed a term, he/she would be given an incomplete for first trimester and would continue working on course requirements during the second trimester.  Teachers should encourage and provide maximum support along with this accommodation of providing additional time so that these students can progress as quickly as possible.   

2. The end of the second trimester has arrived and the ELL student has not completed all of the course expectations so that the instructor can assign a grade.
   
   Recommendation:  Teachers should refer to the ILEP Plan for each ELL student.  Some students will not receive accommodations in every content area.  Written documentation justifying failing grades at each grading period, including student work samples, must be presented to the ELL committee for review and maintained in the student’s ELL portfolio.  The teacher must have verbal discussion with parents in a conference or by phone and appropriate documentation must be on file.  When the student has not successfully completed a full year course, he/she would be given an audit and would continue working on course requirements during summer school.  The grade earned in summer school would replace the audit on the transcript, thereby giving the student the accommodation of additional time.  If student does not attend summer school, then he/she will be reenrolled in that class the following year.  Teachers should encourage and provide maximum support along with this accommodation of providing additional time so that these students can progress as quickly as possible.   

3. There is an ELL student, who has recently enrolled in school, and wishes to participate in one of the school’s athletic programs. (There may / may not be transferring grades to establish eligibility.)
   
   Recommendation:  The ELL Committee should meet and make recommendations for participation in the athletic program.  This ELL Committee recommendation should be submitted to the State Athletic Association for consideration. 

4. An ELL student just entering your school scores at Level 1 (Entering) or Level 2 (Beginning) on the ACCESS for ELLs or IPT.
   
   Recommendation:  It is highly recommended that Level 1 (Entering) or Level 2 (Beginning) ELLs just entering school in the United States at the high school level be encouraged through conferences with the student and parents to establish an extra-year track to graduation. 

Adapted from :  www.shelbyed.k12.al.us/instruction/ell/forms/2006_Recommendations...